What started off as a 25hrs a week for 12 weeks project to help get the The Royal Northern & University Club Aberdeen events department brought up to speed soon became a 40 hrs a week for 5 months.
With a comprehensive overhaul of all aspects of its events operations, implementing new processes and technology, updating event planning methods. The events department is now running more smoothly, efficiently, very importantly more cost effectively while taking into account health and safety.
1) Streamlining current practises, creating and implementing time efficient & manageable booking systems – introduced on line booking forms ✅
2) Created manageable and user friendly filing for emails and all documents ✅ On arrival inherited an inbox with 10000’s of emails, now working to a clean inbox policy with all emails filed in user friendly, sub folders corresponding to their event, mirroring the filing in File Explorer.
3) Each event listed in the Calendar has its Function Sheet and link to attendees easily found in one click
4)Worked with the Committee and staff to determine each events goal, budget and timeline. ✅
5)Worked with the team to set each events expenditure budget and income ✅
6) Implemented realistic timelines, considering chefs and staffing requirements. ✅
7)Educated members and staff to the new systems. ✅
8) First Point of contact for external suppliers associated with any events, including all visiting speakers ✅
9)Researched and present to the Committee additional events and occasions ✅ Includes private charter for harbour cruise during tall ships event
10) Coordinated, manage, marketed and launch these events ✅ Over 120 events onto the web site
MARKETING & COMMUNICATIONS
* Designing marketing materials to promote the events, ✅ Each series of events have been branded
*Web Site, update and utilize to its full potential ✅ Over 120 events up loaded onto the web site. with links on each events page to an on line booking form
*Ensure all necessary information is communicated to members ✅ Weekly What’s On Wednesday events news email
